Eliminate shelfware, right-size deployments, and rationalise sprawling portfolios across Oracle, Microsoft, SAP, Salesforce and the wider stack. Most clients recover 20 to 40 percent of annual licence spend before a single line of the renewal paper is opened.
Most enterprises buy software the way they manage real estate: they acquire, they expand, and they almost never give anything back. Over a decade, that produces portfolios full of shelfware, over-licensed deployments, duplicate tools, and entitlements no one remembers ordering.
License optimization is the discipline of finding that spend before the renewal arrives. We baseline what you own, measure what you actually consume, and design the smallest defensible footprint that keeps the business running. The result is leverage you can take into the negotiation, not just a smaller bill.
We do not sell SAM tools. We do not resell licences. We do not take vendor commissions. The optimisation work is hands-on, finding-led, and delivered as a defensible position you can take into the vendor conversation.
The three largest sources of shelfware in most enterprises. We also routinely cover Salesforce, ServiceNow, Adobe and the SaaS long tail where seat sprawl is highest.
A single-vendor optimisation runs 6 to 8 weeks. Multi-vendor or portfolio-wide reviews run 10 to 12. Output is a defensible licence position and a savings roadmap.
Most optimisation projects run on a fixed fee. Where the scope is harder to define, we structure success-based fees against documented savings. See engagement models →
We reconstruct the legal entitlement: every contract, order form, amendment and true-up. Most clients discover they own 10 to 20 percent more than their procurement records reflect — or less than their deployment assumes.
We measure what is actually deployed and actively used: installations, named users, indirect users, server cores, edition mix and feature usage. This is where most shelfware first becomes visible.
We build the defensible compliance position: where you are over-licensed, where you are exposed, and where the vendor's audit playbook would land. This protects you in any future audit conversation.
We model the savings scenarios: harvest unused licences, downgrade editions, retire products, swap to alternative SKUs, restructure the portfolio. Each scenario is quantified in annual run-rate dollars.
We work alongside your IT, finance and procurement team to execute the harvest, edition changes, deployment cleanup and process fixes that prevent the sprawl from returning.
The optimised footprint is documented and handed to whoever will run the next renewal — including us, if you choose. The savings are locked in before the vendor sees the new requirement.
"We thought our portfolio was lean. They found 28 percent of our annual licence spend was either shelfware, wrong edition, or duplicating another tool we already owned."
The cheapest dollar in any renewal is the one you never spend. Tell us the vendor and the renewal date, and we will tell you what is recoverable.